When it comes to event planning, there are many factors to consider such as; your event centre venue, the decorations, vendors, and catering adequately for your guests, amongst other things. As important as these aspects are in your event planning process, there are tools for event planning and management that can make these processes a lot easier. They can easily skyrocket not only your event planning process but also the overall event experience.
Tools for Event Planning and Management
We will take a look at some tools and discuss just how they can be a game-changer in your event planning process and overall event experience. Here are some of those tools:
Software for event management
Event management software can be an invaluable tool for event planners, with a variety of features designed to streamline the planning process and make managing all aspects of an event easier. Eventbrite, Cvent, and Bizzabo are three of the most popular event management software tools.
Typical features of these tools include ticketing and registration, event website creation, email marketing, and guest list management. Event management software can help you organize all aspects of your event and automate many of the repetitive tasks involved in event planning. When it comes to tools for event planning and event management, software is really high on the effectiveness chart.
Social networking sites
Social media platforms can help you promote your event and generate buzz. You can reach a larger audience and increase attendance by creating an event page on Facebook or posting updates about your event on X (formerly Twitter) or Instagram.
You can also use social media platforms to create targeted advertisements that will allow you to reach specific groups of people who are likely to be interested in your event. This is a tool for event planning and management that you can hardly do without. Furthermore, social media can also be used to engage with attendees before, during, and after the event, creating a sense of community and excitement.
Application Tools for event planning and event management
When it comes to tools for event planning and event management, an event app can be a great way to improve the attendee experience at your event. Typically, event apps provide helpful information such as schedules, maps, and speaker bios that attendees can access from their mobile devices.
Some event apps also include networking features that allow attendees to connect and share their experiences.
As a tool for event planning and management, an event app can assist you in providing a more personalized experience for attendees. At the same time, it also provides valuable data on the behavior and preferences of attendees. Whova, Attendify, and EventMobi are some popular event app providers.
Tools for live streaming
Live streaming tools can be a powerful way to spread the word about your event beyond its physical location. You can stream your event in real-time using tools like Zoom, YouTube Live, or Facebook Live. This allows remote attendees to participate and engage with speakers and other participants.
By sharing teasers and previews of what attendees can expect, live streaming can also be a great way to generate buzz and build anticipation for your event. Furthermore, live streaming can be used to generate additional content from your event, which can then be repurposed and shared on social media or other channels. This is definitely an event planning and management tool you would want to consider.
Platform for virtual events
Another valuable tool for event planning and management is a virtual event platform. This is a great way to host an entire event online. Live streaming, virtual booths, chat rooms, and networking tools are common features of virtual event platforms. This allows attendees to participate in the event from anywhere in the world.
Virtual events can be a less expensive and more flexible alternative to physical events, allowing you to reach a larger audience. Hopin, Brella, and Airmeet are some popular virtual event platforms.
Event polling software tools for event planning and management
After the event, event survey tools can be a great way to collect feedback and insights from attendees. You can create surveys that ask attendees about their experience, what they liked and didn’t like, and what could be improved using tools like SurveyMonkey or Google Forms.
Using event survey tools can provide valuable insights that will assist you in improving future events and better understanding your audience. Furthermore, surveys can be a great way to stay in touch with event attendees and build a relationship with them after the event.
Finally, there are numerous event management tools available to assist you in maximizing the success of your event. You can improve the attendee experience, reach a larger audience, and generate buzz and excitement for your event by leveraging event management software, social media platforms, event apps, live streaming tools, virtual event platforms, and event survey tools. These are just a few tools for event planning and management but they can be just what you need to take your event to the next level.
If you’re looking for an event centre in Ibadan or anywhere in Nigeria, check out our article on How To Avoid Choosing A Wrong Event Venue.
